DojoCore Terms of Service

Version 1.0 Effective date: 4 August 2026 Last updated: 11 August 2026

1. The Agreement and business use

1.1 Parties

These Terms of Service (“Terms”) govern access to and use of DojoCore, a software service operated by WhiteBelt Limited, a company incorporated in Hong Kong (“WhiteBelt”, “DojoCore”, “we”, “us” or “our”).

These Terms form a legally binding agreement between WhiteBelt Limited and the martial arts academy, gym, sports club, school or other business or organisation that uses DojoCore (“Customer”, “Academy”, “you” or “your”).

By creating or using an Academy account, accepting these Terms electronically, participating in the DojoCore beta programme, or otherwise using the Service on behalf of an Academy, you agree to these Terms.

If you accept these Terms on behalf of an organisation, you represent that you have authority to bind that organisation. If you do not have that authority, you must not accept these Terms or use DojoCore on the organisation’s behalf.

“Agreement” means these Terms together with the documents listed in Section 20.6.

1.2 Business service only

DojoCore is provided to businesses and organisations.

These Terms govern the relationship between WhiteBelt Limited and the Academy. They do not govern the relationship between the Academy and its members, students, parents or guardians.

An Academy member does not become a customer of WhiteBelt merely because their Academy uses DojoCore.

The Academy remains responsible for its own services, memberships, classes, pricing, policies and relationship with its members.

2. The Service

DojoCore is software designed to help martial arts academies and similar organisations manage operations.

Depending on the features enabled for an Academy, the Service may include functionality for member management and onboarding; staff accounts and permissions; classes, schedules and bookings; attendance, check-ins and QR-based workflows; Telegram-based member interactions; packages, memberships, credits and entitlements; invoices, payment records and recurring membership billing workflows; payment-provider integrations including Stripe Connect or similar; notifications; reporting; data imports and exports; administrative tools; and related functionality.

Features may be added, changed, restricted or removed as the Service develops, subject to Section 14.1.

3. Accounts and authorised users

3.1 Organisation account

Each Academy operates within its own DojoCore organisation account.

The Academy is responsible for:

• providing accurate account information;
• keeping its organisation information current;
• controlling which users may access its account;
• assigning appropriate roles and permissions;
• promptly removing users who should no longer have access; and
• ensuring that its users comply with these Terms.

3.2 Authorised users

An Academy may permit owners, administrators, staff, coaches or other authorised persons to access its DojoCore account.

The Academy is responsible for actions performed through its authorised user accounts unless those actions result from a breach of WhiteBelt’s obligations.

3.3 Authentication

You must maintain control of the email account used to access DojoCore, must not intentionally share authentication links, must notify us promptly if you believe an account has been compromised, and must use any additional security measures we reasonably require.

We may invalidate sessions or authentication links where necessary to protect the Service.

4. Beta programme

4.1 Beta status

DojoCore may initially be provided as a private, closed or limited beta service. Beta functionality is still under development.

You understand that during the beta features may be incomplete, functionality may change, bugs may occur, documentation may be incomplete, integrations may fail, workflows may change without advance notice, data migrations may require manual assistance, performance may vary, and temporary interruptions may occur.

4.2 No beta service levels

Unless WhiteBelt expressly agrees otherwise in writing, the beta Service has no guaranteed uptime, no guaranteed response or support-response time, no service-level credits, and no commitment that every beta feature will become generally available.

We will nevertheless use reasonable efforts to operate the beta safely and reliably.

4.3 Beta eligibility

Participation in a private beta may be limited to Academies selected by WhiteBelt.

WhiteBelt may accept or reject beta applications, limit the number of beta Academies, restrict beta features, impose reasonable usage limits, or remove an Academy from the beta where reasonably necessary.

4.4 Beta fees

Beta access may be provided free of charge, at a discounted price, under a promotional arrangement, or under other pricing communicated to the Academy.

Any beta-specific pricing communicated to an Academy takes precedence over general public pricing during the applicable beta period.

4.5 Founding Academy benefits

WhiteBelt may offer selected Academies special commercial terms, discounts or benefits as part of a Founding Academy or similar programme.

Such benefits apply only as expressly communicated to the Academy. The terms of the offer as communicated form part of the Agreement, and WhiteBelt will retain a record of the version of the offer accepted by each Academy.

Where a benefit is described as applying for the lifetime of a subscription, it applies for as long as the Academy continuously maintains an eligible paid DojoCore subscription, unless the offer expressly states otherwise.

Unless expressly stated otherwise, benefits are non-transferable, apply only to the relevant Academy account, do not create ownership or equity rights in WhiteBelt or DojoCore, and may be subject to continued compliance with these Terms.

5. Fees, billing and cancellation

5.1 Service fees

After any free or promotional period, use of DojoCore may require payment of subscription fees.

Applicable pricing may depend on factors including Academy size, number of active members, subscription plan, enabled features, or another metric described on the pricing page or in an order form (“Order Form”).

5.2 Pricing acceptance

Before charging an Academy for a paid subscription, WhiteBelt will make the applicable price and billing frequency available to the Academy.

5.3 Recurring subscription

If the Academy selects a recurring paid DojoCore plan, the Academy authorises WhiteBelt or its payment provider to charge the applicable subscription fee according to the agreed billing cycle until the subscription is cancelled in accordance with Section 5.6.

5.4 Price changes

WhiteBelt may change subscription prices by giving the Academy reasonable advance notice through email, the Service or another durable electronic method.

A price change applies no earlier than the first renewal occurring after the notice period ends.

The Academy may cancel under Section 5.6 before the new price takes effect.

5.5 Taxes

Fees are exclusive of taxes unless expressly stated otherwise.

The Academy is responsible for taxes, duties, levies or similar governmental charges applicable to its purchase of DojoCore, except for taxes based on WhiteBelt’s net income.

Where required, WhiteBelt may collect applicable taxes, request tax-registration information, apply reverse-charge treatment, issue appropriate invoices, or use third-party tax services.

5.6 Cancellation

The Academy may cancel its paid subscription at any time using the cancellation mechanism made available by WhiteBelt.

Unless an Order Form expressly states otherwise:

• cancellation takes effect at the end of the current paid billing period;
• the Academy retains access to the paid Service until the end of that period;
• the subscription does not renew after that period; and
• fees already paid are non-refundable, except where required by applicable law or expressly stated otherwise in the Agreement.

Cancellation of a subscription does not by itself delete Customer Data. Data export and deletion after termination are governed by Section 15.

5.7 Late or failed payment

If an amount properly due to WhiteBelt cannot be collected, we may notify the Academy, retry payment, restrict paid functionality, suspend the account after reasonable notice, or terminate the paid subscription.

We will not intentionally delete Customer Data solely because of a single failed payment without providing a reasonable opportunity to resolve the issue.

6. Academy and member responsibilities

6.1 The Academy remains responsible for its members

The Academy, not WhiteBelt, provides martial arts instruction, training, memberships and related services to its members.

WhiteBelt does not operate the Academy, does not provide martial arts instruction, does not supervise Academy staff, does not determine whether a person should participate in training, does not provide medical advice, does not determine membership eligibility, and is not responsible for injuries, training decisions or physical activities conducted by the Academy.

6.2 Academy membership terms

The Academy is responsible for maintaining appropriate terms governing its relationship with members, addressing where relevant membership price, billing frequency, duration, automatic renewal, classes and entitlements, cancellation, freezes, refunds, attendance rules, conduct requirements and other material membership conditions.

Where DojoCore records a member’s acceptance of Academy terms, DojoCore provides the technical mechanism only. The Academy remains responsible for the content and legal sufficiency of those terms.

6.3 Consumer-law compliance

The Academy is responsible for complying with consumer-protection laws applicable to its relationship with its members, including requirements relating to pricing disclosures, recurring subscriptions, cancellation, refunds, renewal notices, payment authorisations, unfair contract terms and marketing.

6.4 Children and minors

Martial arts Academies may serve children. The Academy is responsible for determining the legal requirements applicable to minors in each jurisdiction in which it operates.

Where required, the Academy must ensure that a parent or lawful guardian provides required information or authorisation, accepts applicable membership terms, and authorises payments and recurring billing; that privacy notices are properly provided; and that required parental consent is obtained.

DojoCore may provide functionality for linking a guardian to a minor member. The Academy must not configure DojoCore in a way that knowingly circumvents applicable protections for children.

6.5 Business decisions

DojoCore provides software tools. The Academy remains solely responsible for its business decisions, including admitting or rejecting members, setting prices and schedules, assigning instructors, deciding whether a member may participate in training, determining cancellation or refund outcomes, determining taxes, determining employee or contractor compensation, and complying with health, safety and other laws applicable to its business.

Information displayed by DojoCore is not legal, medical, tax or financial advice.

7. Customer Data and privacy

7.1 Definition

“Customer Data” means data, content and records submitted to the Service by or on behalf of the Academy or its members, and records generated by the Service specifically for the Academy from that information.

Customer Data does not include the DojoCore software, system-generated operational telemetry, internal security information, service-wide usage statistics, or aggregated or anonymised information that no longer constitutes personal data under applicable law.

7.2 Ownership

As between WhiteBelt and the Academy, the Academy retains its rights in Customer Data. WhiteBelt does not acquire ownership of Customer Data.

7.3 Licence to process Customer Data

The Academy grants WhiteBelt a limited, worldwide, non-exclusive right to host, copy, transmit, process, display and otherwise use Customer Data only as reasonably necessary to provide the Service, perform the Agreement, secure the Service, provide support, carry out the Academy’s instructions, comply with law, and exercise rights expressly granted by these Terms and the DPA.

7.4 Academy responsibility for Customer Data

The Academy represents and warrants that it has the right to provide Customer Data to DojoCore; that its collection and use of Customer Data is lawful; that WhiteBelt’s processing under the Academy’s instructions is lawful; that it has provided required privacy notices and obtained required consents and authorisations; and that Customer Data does not knowingly infringe third-party rights.

The Academy must not upload personal data that is not reasonably necessary for its use of the Service.

7.5 Sensitive data

Unless WhiteBelt expressly agrees otherwise in writing, DojoCore is not intended to serve as an electronic medical-record or healthcare-record system, a biometric identification database, a criminal-record database, a government-identification repository, or a storage system for highly sensitive credentials.

The Academy must not intentionally upload unnecessary diagnoses, detailed medical histories, medication records, genetic information, biometric or facial-recognition templates, criminal records, passport or national-ID copies, payment-card security codes, or authentication credentials belonging to members.

Ordinary membership data such as names, contact information, date of birth, attendance, membership details and payment status may be processed as part of the Service.

7.6 Privacy Policy and Data Processing Addendum

Our Privacy Policy is available at https://dojocore.io/privacy and our Data Processing Addendum (“DPA”) at https://dojocore.io/dpa.

The DPA is incorporated into these Terms by reference whenever WhiteBelt processes personal data on behalf of the Academy.

For member personal data processed through DojoCore, the Academy generally acts as Controller and WhiteBelt generally acts as Processor, as further described in the DPA. The Academy remains responsible for its own privacy notice to members.

8. Data imports and migration

The Academy may provide Customer Data for import into DojoCore, and represents that any imported data was lawfully collected and may lawfully be provided to WhiteBelt for processing.

During onboarding or beta testing, WhiteBelt may assist with data migration, including reviewing exported records, converting file formats, mapping fields, importing records, correcting obvious technical inconsistencies and validating import results.

Unless separately agreed, WhiteBelt is not responsible for verifying the legal validity, completeness or business accuracy of source data. The Academy should verify imported information after migration and must notify WhiteBelt promptly of material migration errors.

WhiteBelt may delete temporary source files after successful import according to its security and retention procedures.

9. Payments and payment providers

9.1 Third-party payment providers

DojoCore may integrate with payment providers, including Stripe. Payment services are provided by the applicable payment provider and are subject to that provider’s own agreements and policies.

Where supported, an Academy may create or connect an account with a payment provider (“Connected Payment Account”). The Connected Payment Account belongs to or is controlled by the Academy according to the payment provider’s terms. WhiteBelt may use authorised API access to facilitate payment-related functionality on the Academy’s behalf.

9.2 Academy as seller

Unless expressly stated otherwise for a particular payment flow:

• the Academy sells the membership or other service to the member;
• the Academy determines the price;
• the member’s payment is made for the Academy’s services;
• the Academy receives the proceeds through its payment-provider relationship;
• the Academy is responsible for refunds and disputes relating to its services; and
• WhiteBelt does not take ownership of the member’s payment merely because DojoCore facilitates the transaction.

DojoCore is not intended to function as a wallet, bank, stored-value facility or custodian of Academy member funds.

9.3 No guarantee of payment services

WhiteBelt does not guarantee that a payment provider will approve an Academy, support an Academy’s country, maintain an Academy’s account, make particular payment methods available, or approve a particular transaction. Payment providers may require identity, business and regulatory information directly from the Academy.

9.4 Payment credentials

DojoCore is designed so that complete card numbers and card security codes are processed by the payment provider rather than stored by WhiteBelt.

The Academy must not intentionally send complete payment-card credentials to WhiteBelt through support, notes, Telegram messages or other unapproved channels.

9.5 Member recurring payments

Where DojoCore enables an Academy to charge a member on a recurring basis, the Academy is responsible for obtaining legally sufficient authorisation and for clearly disclosing, where applicable, the amount or the method for calculating it, the billing frequency, renewal conditions, how to cancel, when charges will occur, and any other information required by law.

DojoCore may store technical evidence of that authorisation, including the member or guardian, the membership selected, amount and currency, billing interval, applicable terms and consent-wording versions, timestamp, technical metadata and payment-provider references.

The Academy must stop future charges where required by a member’s valid cancellation or withdrawal of payment authorisation.

10. Telegram and third-party services

10.1 Communication integrations

DojoCore may provide member-facing functionality through Telegram or other third-party communication platforms.

The Academy acknowledges that Telegram is an independent third-party service; that users may also be subject to Telegram’s own terms and privacy practices; that WhiteBelt does not control Telegram’s availability or infrastructure; that Telegram functionality may change and Telegram may suspend, restrict or modify bot functionality; and that some users may choose not to use Telegram.

10.2 Third-party eligibility and age requirements

The Academy must not require or encourage a member to create or use a third-party account, including a Telegram account, contrary to that third party’s applicable terms or applicable law.

Where a member cannot lawfully or appropriately use a supported third-party communication service, the Academy is responsible for using an alternative workflow available in the Service.

WhiteBelt is not responsible for determining the minimum age or other eligibility requirements applied by a third-party service in a particular country.

10.3 Communications compliance

The Academy is responsible for ensuring that communications it sends through DojoCore comply with applicable laws, and must distinguish between operational or transactional communications and marketing communications for which separate consent or opt-out rights may apply.

The Academy must not use DojoCore to send spam or unlawful unsolicited communications.

10.4 Other third-party services

The Service may rely on or integrate with third-party services such as payment processors, email delivery providers, hosting providers, communication platforms, content-delivery networks, scheduling services and other infrastructure providers.

WhiteBelt is not responsible for third-party services to the extent that an issue results from circumstances outside WhiteBelt’s reasonable control. We may replace third-party providers where reasonably necessary to operate, secure or improve DojoCore.

Changes involving subprocessors that process personal data on the Academy’s behalf are governed by the DPA.

11. Acceptable use and suspension

11.1 Acceptable use

The Academy and its users must not use DojoCore to:

1. violate applicable law;
2. infringe the rights of another person;
3. collect personal data unlawfully;
4. access another Academy’s data without authorisation;
5. bypass access controls or security mechanisms;
6. probe or test vulnerabilities without WhiteBelt’s written permission;
7. introduce malware or malicious code;
8. interfere with the availability or integrity of the Service;
9. use automated means that place unreasonable load on the Service;
10. send spam, fraudulent or unlawful communications;
11. impersonate another person or organisation;
12. facilitate fraud or payment abuse;
13. store prohibited sensitive data contrary to these Terms;
14. distribute illegal or harmful content;
15. reverse engineer the Service, except to the limited extent that applicable law expressly prohibits contractual restrictions on such activity;
16. resell, sublicense or provide DojoCore as a standalone competing service without WhiteBelt’s written permission;
17. remove proprietary notices; or
18. circumvent applicable subscription limits or fees.

WhiteBelt may investigate suspected violations and take proportionate action.

11.2 Suspension

WhiteBelt may temporarily suspend some or all access to the Service where reasonably necessary because of a material security threat, suspected unauthorised access, unlawful activity, material breach of these Terms, risk to another customer, abuse of the Service, payment failure, a legal or regulatory requirement, a third-party provider restriction, or emergency maintenance.

Where reasonably practicable, WhiteBelt will notify the Academy, explain the reason and provide an opportunity to remedy the issue. We may act immediately where delay could create material security, legal or operational risk.

12. Intellectual property and feedback

12.1 WhiteBelt property

WhiteBelt and its licensors retain all rights, title and interest in and to DojoCore and its software, source code, APIs, user interfaces, designs, documentation, trademarks, branding, databases and database structure, workflows, improvements and other associated intellectual property.

Except for the rights expressly granted in these Terms, no rights are transferred to the Academy.

12.2 Limited right to use the Service

Subject to these Terms and payment of applicable fees, WhiteBelt grants the Academy a limited, non-exclusive, non-transferable and revocable right to access and use DojoCore for the Academy’s internal business operations during the subscription period.

12.3 Academy materials

The Academy retains ownership of Customer Data, Academy logos and branding, membership terms, policies, uploaded materials and other content it supplies, and grants WhiteBelt the limited rights necessary to display and process such materials in connection with the Service.

12.4 Feedback

The Academy may provide feedback, suggestions, ideas or feature requests, and grants WhiteBelt a worldwide, perpetual, irrevocable, royalty-free right to use that feedback to improve DojoCore, develop products, modify functionality, create features and operate WhiteBelt’s business.

This does not transfer ownership of Customer Data to WhiteBelt. WhiteBelt will not intentionally disclose confidential Customer information merely because it appears in feedback.

13. Confidentiality

Each party may receive non-public information from the other that a reasonable person would understand to be confidential (“Confidential Information”), which may include non-public business information, product plans, technical and security information, pricing arrangements, member data and financial information.

The receiving party shall use Confidential Information only for purposes of the Agreement, protect it using reasonable care, and disclose it only to persons who reasonably need access and are subject to appropriate confidentiality obligations.

Confidential Information does not include information that the receiving party can demonstrate is publicly available without breach, was lawfully known without restriction, was independently developed without use of the other party’s Confidential Information, or was lawfully received from a third party without confidentiality restriction.

A party may disclose Confidential Information where required by law, subject to providing notice where legally permitted.

These obligations continue for as long as the relevant information remains confidential.

14. Service changes, availability and support

14.1 Service changes

DojoCore will evolve. WhiteBelt may add, modify or discontinue features, change workflows, integrations or technical requirements, or reorganise the Service.

During beta, material changes may occur frequently. After general availability, where a change materially reduces core paid functionality, WhiteBelt will use reasonable efforts to provide advance notice where practicable.

14.2 Availability and maintenance

WhiteBelt intends to operate DojoCore as a reliable online service. However, the Service may occasionally be unavailable because of maintenance, software, infrastructure or network failures, security incidents, third-party outages, force majeure events, or other circumstances outside WhiteBelt’s reasonable control.

Unless a separate service-level agreement expressly applies, WhiteBelt does not guarantee uninterrupted or error-free availability.

14.3 Support

WhiteBelt may provide support through email, in-app channels, scheduled calls, messaging, documentation or other designated channels. Beta support may include direct assistance from WhiteBelt.

Unless otherwise agreed, support does not include legal, tax, accounting or payment-provider compliance advice; custom software development; permanent operation of Academy business processes; or verification that the Academy complies with local laws.

14.4 Backups and continuity

WhiteBelt will maintain reasonable backup and recovery procedures appropriate to the stage and nature of the Service.

The Academy should maintain copies of information it reasonably requires for independent business continuity where appropriate. WhiteBelt does not guarantee that every historical version of Customer Data can be recovered.

15. Data export, term and termination

15.1 Term

These Terms begin when the Academy first accepts them or uses the Service and continue until terminated.

15.2 Termination by the Academy

The Academy may terminate by cancelling its subscription under Section 5.6 and ceasing use of the Service.

Termination does not reverse fees properly incurred before the effective termination date.

15.3 Termination by WhiteBelt for cause

WhiteBelt may terminate the Agreement for material breach, unlawful use, serious security abuse, prolonged non-payment, where required by law, or where continued provision becomes technically or legally impracticable.

Where the breach is reasonably curable, WhiteBelt will normally provide an opportunity to remedy it before termination.

15.4 Discontinuation of the Service

WhiteBelt may discontinue the Service, or terminate the Agreement for business reasons, by giving reasonable advance notice. During a free beta programme, WhiteBelt may terminate on reasonable notice.

Where WhiteBelt terminates a paid subscription under this Section rather than because of the Academy’s breach, WhiteBelt will refund any fees the Academy has prepaid for the period after the effective date of termination.

15.5 Data export

During an active account, DojoCore may provide export functionality, or WhiteBelt may assist with exports on reasonable request.

Following termination, the Academy will have 30 days to request or obtain an export of its Customer Data, subject to the DPA. The Academy may instead instruct earlier deletion of its Customer Data under the DPA.

The applicable retention, deletion and backup-expiry process is described in the Privacy Policy and the DPA.

15.6 Effect of termination

Upon termination the Academy’s right to use the Service ends; user access may be disabled; payment-provider access granted to DojoCore may be revoked; the Academy may request an export under Section 15.5; WhiteBelt will process Customer Data according to the DPA; and accrued payment obligations survive.

The Academy’s underlying relationship with its payment provider remains governed by its agreement with that provider.

15.7 Survival

Provisions that by their nature should survive termination do so, including those relating to accrued payment obligations, intellectual property, feedback, confidentiality, data processing and deletion, disclaimers, limitation of liability, indemnification, governing law and dispute resolution.

16. Warranties and disclaimers

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE”.

WHITEBELT DISCLAIMS WARRANTIES NOT EXPRESSLY STATED IN THESE TERMS, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, ACCURACY, AVAILABILITY AND ERROR-FREE OPERATION.

WHITEBELT DOES NOT WARRANT THAT THE SERVICE WILL ALWAYS BE AVAILABLE; THAT EVERY ERROR WILL BE CORRECTED; THAT EVERY THIRD-PARTY INTEGRATION WILL REMAIN AVAILABLE; THAT THE SERVICE WILL SATISFY EVERY LOCAL REGULATORY REQUIREMENT; THAT A PAYMENT WILL SUCCEED OR A PAYMENT PROVIDER WILL APPROVE AN ACADEMY; THAT MEMBER DATA PROVIDED BY THE ACADEMY IS ACCURATE; OR THAT USING DOJOCORE ALONE MAKES AN ACADEMY LEGALLY COMPLIANT.

Nothing in this Section excludes any duty to exercise reasonable care and skill, or any other warranty or obligation, to the extent it cannot lawfully be excluded or restricted.

17. Liability and indemnification

17.1 Excluded damages

TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE OR CONSEQUENTIAL DAMAGES, OR FOR LOSS OF PROFITS, REVENUE, BUSINESS OPPORTUNITY OR GOODWILL, ARISING FROM OR RELATED TO THE AGREEMENT, EVEN IF THE PARTY KNEW SUCH DAMAGES WERE POSSIBLE.

17.2 Liability cap

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WHITEBELT’S AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THE SERVICE OR THESE TERMS SHALL NOT EXCEED THE GREATER OF:

(A) THE FEES PAID OR PAYABLE BY THE ACADEMY TO WHITEBELT FOR DOJOCORE DURING THE 12 MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM; OR

(B) USD 500.

17.3 Exceptions

Nothing in the Agreement excludes or limits liability for:

• fraud or fraudulent misrepresentation;
• death or personal injury caused by negligence, where such liability cannot lawfully be excluded;
• any other liability that cannot lawfully be excluded or limited under applicable law; or
• liability governed by mandatory provisions of the DPA, the EU Standard Contractual Clauses or applicable UK transfer instruments.

17.4 Indemnification

To the extent permitted by law, the Academy shall indemnify and hold WhiteBelt harmless from third-party claims, damages, liabilities and reasonable costs arising from the Academy’s unlawful collection or use of Customer Data; the Academy’s breach of applicable law; the Academy’s membership services; physical training or instruction provided by the Academy; Academy-created membership terms or policies; unauthorised marketing performed by the Academy; the Academy’s infringement of third-party rights; or Customer Data or materials supplied by the Academy — except to the extent the claim results from WhiteBelt’s breach of these Terms, the DPA or applicable law.

WhiteBelt will provide reasonable notice of an indemnified claim and allow the Academy reasonable participation in its defence, subject to WhiteBelt’s right to protect its own interests.

18. Compliance, sanctions and publicity

18.1 Compliance with laws

Each party shall comply with laws applicable to its own performance under the Agreement.

The Academy is responsible for laws specifically applicable to its business and its relationship with members, including where relevant martial arts or sporting-business regulations, consumer laws, privacy laws, recurring-subscription laws, marketing laws, tax and employment requirements, child-protection requirements and payment rules.

WhiteBelt is responsible for laws applicable to its provision of the DojoCore service.

18.2 Sanctions and export controls

The Academy must not use the Service in violation of sanctions, trade restrictions or export-control laws applicable to the Academy or WhiteBelt, and represents that it will not knowingly use DojoCore for activities prohibited by those laws.

WhiteBelt may restrict access where reasonably necessary to comply with applicable legal obligations or restrictions imposed by critical infrastructure or payment providers.

18.3 Publicity

WhiteBelt will not use an Academy’s name or logo in public marketing as a customer endorsement without permission.

If an Academy expressly agrees to participate as a public beta customer, case study or Founding Academy, WhiteBelt may use the approved Academy name, logo, testimonial and case-study information for the agreed purpose, subject to any conditions agreed between the parties.

19. Notices and electronic contracting

19.1 Notices

WhiteBelt may provide operational and legal notices through email to the Academy owner or administrator, notifications within DojoCore, the Service, the DojoCore website, or another durable electronic method.

The Academy is responsible for maintaining a valid administrative email address.

Formal legal notices to WhiteBelt may be sent to:

WhiteBelt Limited Email: [email protected] Correspondence address: Unit 2A, 17/F, Glenealy Tower, No.1 Glenealy, Hong Kong S.A.R.

Privacy requests should be submitted according to the DojoCore Privacy Policy.

19.2 Electronic acceptance

The parties agree that electronic acceptance, clickwrap acceptance, electronic records and other electronic communications evidencing agreement may be used to form and evidence the Agreement to the extent permitted by applicable law.

WhiteBelt may maintain records including the Terms version, the accepting user, the Academy, timestamp, IP address, user agent and related account information as evidence of acceptance.

19.3 Changes to these Terms

WhiteBelt may update these Terms to reflect changes to the Service or to applicable law, new functionality or payment models, security requirements, or other reasonable commercial changes.

For material changes, WhiteBelt will give reasonable advance notice through email, the Service or another durable electronic method, except where a shorter period is reasonably necessary for legal, security or urgent operational reasons.

If a material change adversely affects the Academy in a material respect, the Academy may terminate before the change takes effect by giving notice to WhiteBelt.

Material changes will not normally apply retroactively. If an Academy continues using the Service after updated Terms take effect, that continued use constitutes acceptance where permitted by law. Where applicable law requires affirmative acceptance of a change, WhiteBelt will request it.

Price changes are governed by Section 5.4 rather than this Section.

20. General legal terms

20.1 Assignment

The Academy may not assign or transfer the Agreement without WhiteBelt’s prior written consent, except as part of a genuine merger, reorganisation or sale of substantially all of the Academy’s relevant business, provided that the successor agrees to the Agreement.

WhiteBelt may assign the Agreement to an affiliate, or in connection with a merger, corporate restructuring, or sale of all or substantially all of the DojoCore business or assets.

Any assignment remains subject to applicable data-protection obligations.

20.2 Force majeure

Neither party is liable for delay or failure to perform caused by circumstances outside its reasonable control, including natural disasters, war, civil unrest, government action, widespread internet or telecommunications outages, major cloud-provider or payment-network failures, labour disputes, epidemics, cyberattacks that could not reasonably have been prevented, or similar events.

This Section does not excuse payment obligations already due.

20.3 No partnership or agency

The Agreement does not create a partnership, joint venture, employment relationship, franchise, fiduciary relationship or general agency relationship between WhiteBelt and the Academy.

WhiteBelt provides software to the Academy. The Academy operates its own independent business. Neither party may bind the other except as expressly authorised.

20.4 Third-party rights

A person who is not a party to the Agreement has no right under the Contracts (Rights of Third Parties) Ordinance (Cap. 623) or otherwise to enforce any term of the Agreement, except where the Agreement expressly provides otherwise.

Academy members are not parties to the Agreement merely because their information is processed through DojoCore or because they interact with member-facing functionality.

This Section does not restrict rights that a data subject may have independently under applicable privacy law.

20.5 Severability and waiver

If any provision of these Terms is found invalid, unlawful or unenforceable, it shall be interpreted or modified to the minimum extent necessary to make it enforceable where legally possible, and the remaining provisions continue in effect.

A failure or delay by either party to enforce a right does not waive that right. A waiver is effective only for the specific matter for which it is given.

20.6 Entire agreement and order of precedence

These Terms, together with the DPA, any applicable Order Form, any written beta or Founding Academy commercial terms, and any document expressly incorporated by reference, constitute the agreement between WhiteBelt and the Academy concerning the Service. They replace prior discussions, proposals or understandings concerning the same subject matter.

If documents conflict, the following order applies unless expressly stated otherwise:

1. mandatory data-transfer provisions;
2. the DPA, for personal-data processing matters;
3. an applicable signed or electronically accepted Order Form, for commercial terms;
4. these Terms; and
5. other incorporated policies.

The Privacy Policy describes WhiteBelt’s privacy practices but does not override the contractual allocation of responsibilities in the DPA.

21. Governing law and disputes

These Terms and the Agreement are governed by the laws of the Hong Kong Special Administrative Region, without regard to conflict-of-law principles. Mandatory laws that apply regardless of contractual choice of law remain unaffected.

Subject to any mandatory law providing otherwise, the courts of the Hong Kong Special Administrative Region have exclusive jurisdiction over disputes arising out of or relating to these Terms or the Agreement.

Before starting formal proceedings, the parties agree to make reasonable good-faith efforts to resolve the dispute directly.

22. Contact

Questions about these Terms may be sent to:

WhiteBelt Limited Email: [email protected] Website: https://dojocore.io Correspondence address: Unit 2A, 17/F, Glenealy Tower, No.1 Glenealy, Hong Kong S.A.R.

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